Virtual Mailroom
Say goodbye to paper invoices and save time and effort.
Want to say goodbye to paper invoice handling?
Welcome to a smarter approach.
Dealing with supplier invoices can be a time-consuming, manual activity that leaves your organization open to data entry errors and missed opportunities.
Unimarket Virtual Mailroom automates and simplifies the processing of paper and PDF invoices, completely eliminating time spent manually processing invoices.
Whether your invoices arrive by mail or email, we manage the entire invoice handling process. That means:
- No more opening mail and scanning invoices
- No more downloading and saving email invoices
- No more keying invoices into your ERP or accounting system.
You simply instruct your suppliers to send invoices to our dedicated processing facility and we handle everything from there.
Why Unimarket Virtual Mailroom?
Eliminate manual tasks
The introduction of our Virtual Mailroom means your team no longer has to deal with tedious tasks related to invoices. We handle all inbound invoices and process each into your predefined approval workflows.
Accelerate and easily audit
Automation of the entire process ensures invoices can move through the full processing and approval cycle in just a few days. And because all invoices are digitized and time stamped, there’s a fully auditable trail from start to finish.
Cut costly errors
Avoid the types of mistakes that are all too common with AP manual data entry — mistakes that can lead to delayed processing, late payments, lost discounts, and wasted time spent resolving errors.
Access anywhere, anytime
With your invoices fully digitized and uploaded to our secure cloud platform, your AP team is ready to work from the office, at home, or on the road using any device with an internet connection. We support the way your AP team works best.
How does Unimarket Virtual Mailroom work?
We streamline your AP process and remove manual effort in three steps.
1. Receipt of invoices
No matter how your suppliers invoice you, Virtual Mailroom can deal with it.
From email to physical mail, we handle all of your suppliers’ invoices without fuss.
2. Scan and upload
We use optical character recognition (OCR) to scan invoices when possible, followed by a thorough quality control process that minimizes the risk of errors.
All invoices are timestamped and indexed to help with organization.
3. Workflow and approval
All invoices are now ready to enter your predefined workflow and approval process. PO, non-PO, and direct pay invoices are all supported.
If you need extra support, our dedicated US-based team is ready, willing, and able to step in and provide even more AP support.
Best-in-class features
Configurable to your needs
Virtual Mailroom is fully adaptable to your organization’s needs and business processes. We can provide exactly what you need, without the cost of things you don’t.
Cloud-based service
Virtual Mailroom is a software-as-a-service (SaaS) solution, meaning there is nothing to install,
maintain, or manage. The solution is always up to date and there’s no burden on your IT team.
Security
Your data is fully encrypted and stored in our highly secure private cloud and it is automatically backed up at a remote location.
Scalability
Our service is scalable to your requirements, allowing you to start slow if needed and grow with the needs of your organization.
Optional processing
If you require more support with your AP process, we can provide additional services including staff augmentation and much more.
Intuitive dashboard
Our invoice processing dashboard provides your team with access to high-level information, including:
- The number of invoices received
- The number of invoices
processed - The number of invoices yet to be
processed - Customizable exception queues.
Exploring other ways to get procurement done right?
We make procurement work for you, with a platform that flexes to suit your needs. No matter how you use Unimarket, you'll spend less time managing your procurement process and more time working on what you do best.
Marketplace
Our integrated catalog-driven marketplace lets you easily find and buy the things you need from your preferred suppliers at your negotiated prices.
eProcurement
Easily find and buy the products and services you need, plus manage your purchase orders, approvals, and requisition process.
eProcurement+
Our most comprehensive solution manages your entire procurement process, from purchasing through to managing supplier invoices.
From chaos to clarity, spend management transformed.
Are you ready to begin your e-procurement journey?